沪公网安备 31010402010164 号网信算备 310115402810501240017 号网信算备 310115402810501240033 号沪公网安备 31010402010164 号网信算备 310115402810501240017 号网信算备 310115402810501240033 号Struggling with rising DAM storage costs? Hot-cold data tiering reduces space used by inactive assets while ensuring fast access to high-frequency materials. Learn how to implement storage optimization and cost control.
Problem: As enterprises use DAM systems, massive asset accumulation drives storage costs up year after year. How can businesses reduce costs without compromising asset accessibility?
Solution: Through "hot-cold data tiering management," companies store high-frequency assets (hot data) in high-speed storage while moving low-frequency or archived materials (cold data) to economical storage tiers, balancing speed and cost. Combined with AI-powered identification and tagging, asset retrieval remains highly efficient.
Key Impact: E-commerce and retail teams using tiered management have moved over half their low-frequency assets to cold tiers, reducing overall storage costs by approximately 30% while maintaining virtually unchanged access efficiency for high-frequency materials. This enterprise storage optimization strategy is becoming an industry standard in digital asset management.
Digital asset management platforms host massive volumes of images, videos, documents, and other materials. As enterprises operate longer, storage space gradually fills with historical assets. Many teams don't realize that over 70% of assets won't be used again within a year, yet they still occupy high-performance storage, driving continuous cost escalation.
Imagine this scenario: At 11 PM, a designer receives urgent notification—Double 11 promotional posters must go live by 1 AM. They need to retrieve last year's promotional materials as reference, but in a DAM system storing 5 years of data with over 500,000 files, the search returns 3,000+ records. The designer must page through results one by one, finally finding the correct file at 12:50 AM, nearly missing the deadline.
After implementing hot-cold tiering: For the same request, because commonly used promotional templates and brand asset libraries remain in the hot tier, the designer uses smart tag search to precisely retrieve needed materials in just 2 minutes, successfully completing the design and submitting for review by 12:15. Storage tiering isn't just about cost savings—it's about protecting efficiency and peace of mind.
This hidden burden also manifests in:
Hot-cold tiering management works like household organization: frequently used items go in easily accessible locations, while rarely used items move to storage. In digital asset tiered storage architecture:
Some enterprises also establish intermediate tiers for seasonal materials or periodically accessed files, achieving more granular cost control.
Industry Trend: According to Gartner's 2024 Digital Asset Management Report, enterprises adopting tiered storage can significantly reduce storage costs by 25%-40% within 1-2 years while maintaining stable user experience. This explains why digital asset tiered storage has become a mainstream enterprise storage optimization strategy.
Accurate cold data identification is key to tiering management. Judgment criteria span four major dimensions:
Through MuseDAM's data analytics capabilities, enterprises can intuitively view asset usage frequency. For large organizations, this automated assessment reduces manual review time by over 60%, freeing IT teams from tedious storage management.
Different departments have varying digital asset tiered storage needs, but all benefit:
For enterprise clients, this enterprise storage optimization strategy brings not just 20%-40% cost reduction, but also accelerates cross-departmental collaboration speed, reduces duplicate file uploads and repurchases, truly achieving cost reduction and efficiency improvement.
Traditional manual cold data classification is extremely time-consuming and prone to misjudgment. AI technology introduction moves digital asset tiered storage into the automation era.
MuseDAM provides AI-driven intelligent parsing and auto-tagging, automatically determining hot-cold tiers based on access frequency, file tags, and business scenarios.
AI can also dynamically adjust tiering rules—when certain asset types become hot data again, they automatically migrate back to high-performance tiers, ensuring business continuity.
This means enterprises can achieve closed-loop digital asset tiered storage through AI without dedicated technical teams for long-term maintenance.
Avoid migrating excessive volumes at once. Recommend batch migration, single migration not exceeding 20% of total volume. Choose low-traffic periods for migration. Prepare rapid rollback plans for unexpected business needs. Inform teams of migration plans in advance to avoid disrupting normal work.
Best Practice: First migrate clearly archival files (like campaign materials from 2 years ago), then gradually expand scope.
Cold data still needs full-text search support, avoiding "findable but unretrievable." Cold tier file tags, descriptions, and permission information must remain complete. Even files in cold tier should support quick preview (thumbnails, video covers).
Cold data equally subject to enterprise compliance requirements, needs coordination with permission controls. All hot-cold migration operations need complete log records, meeting compliance requirements. Ensure sensitive materials remain protected even in cold tier.
When selecting storage solutions, comprehensively evaluate asset volume, access scenarios, and long-term value. Some cloud storage cold tier read fees are higher—calculate total cost of ownership (TCO). Typically recover implementation costs within 6-18 months, need calculation based on enterprise scale.
According to industry practice, reasonable hot-cold tiering enables:
This dual benefit—cost reduction and efficiency improvement—represents the core value of enterprise storage optimization strategy.
Cold tier access speed is indeed lower than hot tier, but reasonable caching and AI prediction ensure commonly used assets remain smoothly accessible. Some teams report that even for cross-border projects, cold tier files complete retrieval within seconds.
No. Teams still find files through unified search entry within DAM. Backend tiering logic remains transparent to users, collaboration experience unaffected—even improved due to more lightweight hot tier enhancing overall search efficiency.
Cold data, like hot data, is protected through version management and permission controls—no risk of accidental deletion from cold tier transition. Additionally, encrypted sharing and recycle bin mechanisms ensure any file remains traceable.
No. MuseDAM provides visual backend and automation strategies. Business teams can independently configure and adjust tiering rules, IT teams only need supervision, significantly reducing labor costs.
Yes. Whether e-commerce, FMCG, beauty, or publishing and media, storage pressure and redundant file issues exist universally. Hot-cold tiering management is a universal enterprise storage optimization strategy, flexibly adaptable to different business scales.
Industry-Specific Benefits:
Chat with us to see why more enterprises choose MuseDAM to upgrade their digital asset management. Schedule a demo now, experience permission controls and encrypted sharing, and start your more efficient storage optimization journey.